Employee Vaccine Requirement

Update 12/13/21: The university is pausing the mandatory Covid-19 vaccine requirement due to a recent federal court decision in which a nationwide injunction to the vaccine mandate was issued. This pause is effective immediately. We will continue to analyze information connected to the nationwide injunction and other related legal processes, as decisions in those cases may impact our campus’ ability to require the vaccine. Affected employees will be updated as more information becomes available. This pause will remain in effect until further notice.

On Sept. 9, President Biden issued an executive order requiring COVID-19 vaccination for all federal contractors. UW–Madison currently holds federal contracts valued at more than $116 million. In order to comply with the broad scope of the order, all employees (not only those who directly work on federal contracts) must provide proof of vaccination or receive a medical or religious accommodation exempting them from the requirement. This includes student hourly employees.

Read the full announcement.

Contact

For information about this requirement as it relates to your employment, contact vaccinehr@ohr.wisc.edu.

For information about vaccination, visit the COVID-19 vaccination page or contact uhs@uhs.wisc.edu.

Frequently Asked Questions about the Employee Requirement

I was vaccinated off campus – how do I share my record with UHS?

You can find instructions for sharing your records at go.wisc.edu/uploadvaccine, or talk to your Divisional Disability Representative (DDR) for assistance. Please allow up to 5 business days for your records to be processed.

How can I get vaccinated?

You may receive any of the FDA-authorized vaccines: Johnson & Johnson, Moderna or Pfizer. All are available at no cost to you. Make an appointment through University Health Services, talk to your health care provider or visit vaccines.gov. For more information about the types of vaccines, safety and what to expect, visit the COVID-19 vaccination page.

Can I get vaccinated on work time?

Yes. Employees shall be granted a reasonable amount of time, including reasonable travel time, during their normal work hours to complete required COVID-19 vaccination.

What if I experience side effects and am unable to work?

UW–Madison provides a variety of potential leave options to employees when they are unable to work for reasons related to the COVID-19 pandemic. These leave options apply to employees in the following employment categories: Faculty, Academic Staff, Limited Appointees, or University Staff. The leave options that you may qualify for are based on several factors, including:

  • The eligibility requirements for each leave program
  • Your employment category (Faculty, Academic Staff, Limited Appointees or University Staff)
  • The pay basis of your appointment (annual-basis or academic year-basis)
  • The reason you are unable to work and are requesting leave
  • Prior leave you have used or taken
  • Staffing needs of your operational area
  • Approval of your work unit/supervisor

Please refer to Leave Options for Leave Related to COVID-19: An Overview for Employees. This document is designed to help you understand the various leave options and determine which, if any, may apply to your individual circumstances.

How do I request a medical or religious accommodation to be exempt from the requirement?

The university is pausing the mandatory Covid-19 vaccine requirement due to a recent federal court decision in which a nationwide injunction to the vaccine mandate was issued. This pause is effective immediately. We will continue to analyze information connected to the nationwide injunction and other related legal processes, as decisions in those cases may impact our campus’ ability to require the vaccine. You will be updated as more information becomes available. This pause will remain in effect until further notice.

Any employee who submitted for a medical/disability and/or religious accommodation by December 13 will be notified if an approval has already been determined. If the request is a possible denial or requires additional information, the decision will be paused until further notice.

Unvaccinated employees are still required to test weekly unless exempted.

I previously had COVID-19 – can I receive an accommodation?

The university is pausing the mandatory Covid-19 vaccine requirement due to a recent federal court decision in which a nationwide injunction to the vaccine mandate was issued. This pause is effective immediately. We will continue to analyze information connected to the nationwide injunction and other related legal processes, as decisions in those cases may impact our campus’ ability to require the vaccine. You will be updated as more information becomes available. This pause will remain in effect until further notice.